Securities filings
General
How to add a recipient agency to an existing prospectus for a company?
To add a new recipient agency to a prospectus, you must use the ‘Maintain’ filing action.
New subtypes and document types are now available in SEDAR+ and should be used when adding a new recipient agency, as noted below.
Add a recipient agency to a preliminary prospectus
When you add a recipient agency to a preliminary prospectus, you are filing a preliminary prospectus with the new recipient agency and an amended and restated preliminary prospectus with the existing recipient agencies in one document. The prospectus document should clearly indicate the recipient agency in which the preliminary prospectus will be filed and the recipient agencies in which the amended and restated preliminary prospectus will be filed.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] IN [add Additional Jurisdictions] AMENDED AND RESTATED PRELIMINARY [Type of Prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] IN [Insert Original Jurisdictions]
Add the new recipient agency from the list of recipient agencies displayed. Select the subtype ‘Preliminary and amendment to preliminary’ and document type ‘Preliminary and amendment to preliminary [type of prospectus] prospectus’. Complete certificates for preliminary and amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary and Amendment to Preliminary). The filing will then proceed to the standard prospectus review process.
Add a recipient agency to a final prospectus
When you add a recipient agency to a final prospectus, you are filing a preliminary prospectus with the new recipient agency and a draft amended and restated final prospectus with the existing recipient agencies in one document. The prospectus document should clearly indicate the recipient agency in which the preliminary prospectus will be filed and the recipient agencies in which the draft amended and restated final prospectus will be filed.
The cover page of the new document must disclose the following:
PRELIMINARY [Type of prospectus] PROSPECTUS FOR [add new jurisdictions]
DRAFT AMENDED AND RESTATED [Type of prospectus] PROSPECTUS AMENDING AND RESTATING THE [type of prospectus] PROSPECTUS DATED [insert date] FOR [Add original jurisdictions]
At this stage, the amended and restated final prospectus is in a draft form until the prospectus is final. Add the new recipient agency to the filing from the list of recipient agencies displayed. Select the subtype ‘Preliminary’ and document type ‘Preliminary [type of prospectus] prospectus (adding jurisdiction(s) to a final prospectus)’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary) for the new recipient agency. The filing will then proceed to the standard prospectus review process. When the filing is cleared for final, you may file final materials. The prospectus document should clearly indicate which recipient agency is receiving a final prospectus and which are receiving an amended and restated final prospectus (the word ‘draft’ is dropped in the document at this stage).
The cover page of this prospectus must disclose the following:
[Type of Prospectus] PROSPECTUS FOR [Additional Jurisdiction(s)]
AMENDED AND RESTATED [Type of prospectus] PROSPECTUS AMENDING AND RESTATING THE [Type of prospectus] PROSPECTUS DATED [insert date] FOR [insert Original Jurisdictions]
Select the subtype ‘Final and amendment to final’ and document type ‘Final and amendment to final [type of prospectus] prospectus’. Complete certificates for final and amendment to final must be included in the prospectus. The principal regulator will issue a Decision Document (Final and Amendment to Final).
How do I file the ‘Confirmation letter’ for a final prospectus of an investment fund group?
The “Confirmation letter” must be filed under a separate submission with all the funds selected under the “Investment funds included in this submission”.
How do I add the ‘Date of the last final prospectus’ to the fund profile?
The ‘Date of the last final prospectus’ will be added to the fund profile upon the issuance of a final receipt on the fund’s prospectus filing. At the launch of SEDAR+ this date may not be available on the fund profile and will display as ‘not provided’.
What new prospectus filing subtypes have been added to SEDAR+?
The following new prospectus filing subtypes have been added to SEDAR+:
- Preliminary and amendment to preliminary
- Combined preliminary and pro forma and amendment to preliminary
- Final and amendment to final
The purpose of these new prospectus filing subtypes is to allow filers to add recipient agencies to an active prospectus using a single filing subtype. Also in SEDAR+ a filer will now be able to add a fund to an active prospectus filing using these new filing subtypes.
How do I add to a submitted prospectus?
To add information to a submitted prospectus, you must use the ‘Maintain’ filing action and should not create a new filing.
If you are moving onto a new stage in the prospectus filing process (e.g. amendment to preliminary, final prospectus, etc.), add a new subtype to the existing filing and provide the required documentation. If you are not moving onto a new stage in the prospectus process, edit the submission details or add documentation to the existing subtype.
Why are certain documents incorporated by reference not available for selection in a prospectus filing?
If you want to incorporate by reference a document previously filed in a separate filing, such as financial statements for example, and you are unable to find it with the search functionality, ensure all recipient agencies in the prospectus filing are also selected in the filing of the document to be incorporated by reference. If not, you must return to the filing of the document to be incorporated by reference and maintain it by adding the missing recipient agencies. For more information, click on the following link: Do I have to pay filing fees for documents incorporated by reference?
Where do I file draft financial statements or other draft documents with a prospectus filing?
If draft documents are being submitted as part of an existing prospectus filing (e.g. draft financial statements or a draft final prospectus being filed with a second response letter), the filer should use the ‘Other Correspondence’ option and add a brief description.
When do I file Personal information forms?
Personal information forms (PIFs) are valid for three years; any PIFs filed on SEDAR have been migrated to SEDAR+ and you are able to search for the document and reference in your current filing. For an investment fund, you are not required to file a PIF for an individual with an ‘active’ status on NRD and who has filed an NRD Form 33-109F4. Please see subsection 9.1(1.1) of NI 41-101 for reference.
Investment funds
Why do I need to select the funds on the filing multiple times?
Step 3 of the prospectus filing pertains to ‘Investment funds included in this filing’. A list of all funds associated with the group are shown and you must select all of the funds relevant to this prospectus. The list of funds in the ‘Investment funds included in this filing’ represents the funds that are part of the final prospectus. This list must not be altered or changed, except in the following scenarios:
- Scenario 1: When a fund is withdrawn from the final prospectus, the fund must be removed from the list before submission of the final materials.
- Scenario 2: When a fund is added to a preliminary, pro forma, or combined preliminary and pro forma prospectus, the fund must be added to the list before submission under a new subtype.
- Scenario 3: When a fund is added to a final prospectus, the fund must be added to the list before submission of a preliminary prospectus.
When filing an amendment to a subset of funds in the prospectus, do not remove the funds that are not filing an amendment from the list.
Step 4 of the prospectus filing pertains to ‘Investments funds included in this submission’. All of the funds previously selected in step 3 are displayed. You may select all funds or select a specific fund where the document(s) attached pertains only to this fund (for example, if filing a ‘fund facts’ document for a specific fund). A separate submission will be required for each fund with its respective ‘fund facts’ document if the intension is to file a separate document per fund. Similarly, if filing an amendment to a final, select only the fund to be amended and attach the required document for that submission.
How do I populate a class or series on the prospectus filing?
For investment funds, users will need to indicate if a new class or series of securities is being offered through the prospectus. If adding a new class or series that has not yet been listed in the investment fund group, users will first need to add it by maintaining the ‘Working list of class or series offered via prospectus ‘ under the ‘Securities’ section in the investment fund group profile to make it available for selection in the prospectus filing. The currently offered class or series will prepopulate from the investment fund profile(s) to the prospectus filing, and can be kept or removed as required. Only upon issuance of a ‘Final’, ‘Amendment to final’ or ‘Final and amendment to final’ receipt will the previous class or series data on the profile be adjusted. Click on the following link for more information about How to Create/Maintain working list of class or series.
How do I correct the ‘Class or series offered via prospectus’ in the investment fund profile in SEDAR+?
The ‘Class or series offered via prospectus’ is ‘read-only’ information in the investment fund profile. This is to maintain the integrity of the classes and series information which is the ‘receipted’ information that the principal regulators do not want altered.
If the information is to be corrected:
- Advise the principal regulator that the list of classes/series is incorrect, and you wish to correct it.
- The information can be corrected either in the current prospectus or when the renewal prospectus is filed. As correcting the classes and series requires you to manually correct the list of classes or series on each fund profile, if the renewal filing is within a few weeks, it is practical to correct the information on the renewal prospectus.
- To update the list of classes or series:
- select ‘maintain filing’
- select ‘Make changes’ on the ‘Subtype and documents’ section
- select the subtype ‘Final’
- select all ‘Investment funds in the submission’
- select the first applicable fund and select ‘Edit’ to correct the list of classes or series
- select ‘Save’
- repeat step ‘e’ for each applicable fund
- attach/upload a document on the ‘Cover letter’ document type
- select ‘Save and continue’
- select ‘Submit’.
- The principal regulator will review the corrections made to the classes/series against the classes/series in the final prospectus.
- The principal regulator will issue a final receipt that notes ‘[REPOSTED]’ and the receipt will be made public. This will trigger SEDAR+ to copy the updated classes/series information from the prospectus filing (‘Subtype and documents’ section) to the ‘Classes or series offered via prospectus’ field in the investment fund profile.
How do I file an ‘Amendment to final’ for a class or series that will not be effective until a later date?
When filing an ‘Amendment to final’ to qualify a new class or series that will not be effective until a later date, select the new class or series to include them in the amendment filing. The new class or series will be part of the investment fund profile after the receipt for the ‘Amendment to final’ is issued and made public despite not yet being effective.
How do I file a separate prospectus for a new class or series of an existing fund?
When filing a preliminary prospectus for an investment fund that is offering a class or series not currently offered under any prospectus, you should answer ‘Yes’ to the question ‘Are you filing a separate prospectus for the class or series of the fund/s that is (are) not currently offered in another prospectus?’. This will ensure that the new class or series will be ‘added’ to the list of class and series in the profile. If ‘No’ is selected, the new class or series will ‘refresh’ and overwrite the list of class and series in the profile.
How do I file the part A and part B sections of a simplified prospectus?
When the Part B section of a simplified prospectus is bound separately from the Part A section of that document, the Part B needs to be filed under a separate submission after filing the Part A. Maintain the filing and select the same sub-type used for Part A. Under the “Document uploads” section, select same prospectus document type used for Part A. Search for the Grouping ID where the Part A was submitted. Attach the document under the document/s and click Save, Save and continue, and Submit. Repeat the steps above when there are more than one Part B documents.
How do I file a final prospectus when investment fund(s) are withdrawn from the prospectus filing?
When filing a final prospectus for an investment fund group and one or more investment funds are withdrawn from the original prospectus filing, the filer will need to unselect the withdrawn funds first before uploading final documents to submit. The withdrawn funds must be unselected from the ‘Investment funds in this filing’ section. Once this is done, the withdrawn funds will no longer appear in the ‘Subtype and documents’ section. At this point the filer can proceed to upload the final documents.
How do I file an ‘Amendment to final’ for some of the funds in the final prospectus?
When filing an ‘Amendment to final’ for some of the funds in the final prospectus filing, you will be making changes to the “Sub-type and documents” section of the prospectus filing. You will select “Amendment to final” sub-type, and under the “Investment funds in this submission”, select the funds that are part of the amendment filing. You will not make changes to the list of funds in the ‘Investment funds in this filing’.
How do I file an ‘amended and restated’ multiple final prospectus for an investment fund?
Amending and restating a multiple prospectus means that the whole prospectus is being restated but not necessarily that all funds are being amended. You will be making changes to the ‘Sub-type and documents’ section of the prospectus filing. You will select ‘Amendment to final’ sub-type, and under the ‘Investment funds in this submission’, select ‘all’ the funds listed.
If only some of the funds are being amended, please contact the CSA Service Desk to request fee exception codes from jurisdictions where there are fees for an amendment to final (‘Impacted Jurisdictions’). Please see ‘What is a fee exception and how do I request a fee exception code?’ for guidance on how to request for fee exception codes. The Impacted Jurisdictions will create an outstanding fee to collect fees for the actual funds that are being amended.
I am filing a securities offering filing for an investment fund that belongs to a group. Which profile do I use to create the filing?
Investment funds that belong to a group must initiate the securities offerings filing from the investment fund group profile regardless of whether the securities offerings filing is for one or more than one fund within the group.
How do I file a shelf prospectus for an investment fund?
To file a shelf prospectus for an investment fund, the investment fund must not belong to a group. If the investment fund belongs to a group, first remove the fund from the group before you create a shelf prospectus filing. You can add the investment fund back to the group after filing the shelf prospectus.
In addition, for the shelf prospectus filing type to be available for an investment fund the ‘Category of investment fund’ field on the profile must be one of the following values:
- Non-redeemable Investment Fund (NRIF)
- Flow Through LP
- Split Share Corp
How do I file a non-mutual fund prospectus including non-redeemable investment fund, flow-through limited partnership or split share corp. prospectus with more than one issuer?
If a non-redeemable investment funds or flow-through limited partnership or split share corp. prospectus has more than one issuer, a separate prospectus filing must be created for each profile. Applicable filing fees and system fees must be paid separately in respect of each filing. The principal regulator will process each filing separately. A receipt will be issued for each filing. Some securities regulatory authorities will issue separate receipts and post them to each filing respectively whereas others will issue a combined receipt and post it to each filing.
How do I file a scholarship plan prospectus/detailed plan disclosure with more than one issuer?
If a scholarship plan prospectus/detailed plan disclosure has more than one issuer, you can choose to file the prospectus as a group under a group profile or separately for each issuer profile. If filed separately, the principal regulator will process each filing separately. A receipt will be issued for each filing. Some securities regulatory authorities will issue separate receipts and post them to each filing respectively whereas others will issue a combined receipt and post it to each filing.
How do I add a fund to an investment fund prospectus?
To add a new fund to an existing prospectus, you must use the ‘Maintain’ filing action and should not create a new filing.
New subtypes and document types are now available in SEDAR+ and should be used when adding a new fund as noted below.
Add a new fund to a preliminary prospectus
When you add a new fund to a preliminary prospectus, you are filing a preliminary prospectus for the new fund and an amended and restated preliminary prospectus for the existing fund in one document. The prospectus document should clearly indicate which fund is filing a preliminary prospectus and which fund is filing an amended and restated preliminary prospectus. Select the new fund and existing fund originally included in the filing from the list of investment funds displayed in both the ‘Investment funds in this filing’ and ‘Investment funds included in this submission’ sections.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] FOR [add Additional Fund(s)] AMENDED AND RESTATED PRELIMINARY [Type of Prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] FOR [Insert Original Fund(s)]
Select the subtype ‘Preliminary and amendment to preliminary’ and document type ‘Preliminary and amendment to preliminary [type of prospectus] prospectus’. For a scholarship plan, use the document type ‘Preliminary and amendment to preliminary detailed plan disclosure – scholarship plan’. Complete certificates for preliminary and amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary and Amendment to Preliminary) or Receipt for Preliminary and Amendment to Preliminary Prospectus. The filing will then proceed to the standard prospectus review process.
Add a new fund to a pro forma prospectus
When you add a new fund to a pro forma prospectus, you are filing a preliminary prospectus for the new fund and re-filing the pro forma prospectus for the renewing investment fund in one document. The prospectus document should clearly indicate which fund is filing a preliminary prospectus and which fund is filing a pro forma prospectus. Select the new fund and existing fund originally included in the filing from the list of investment funds displayed in both the ‘Investment funds in this filing’ and ‘Investment funds included in this submission’ sections. Select the subtype ‘Combined preliminary and pro forma’ and document type ‘Preliminary and pro forma [type of prospectus] prospectus (adding fund(s) and/or jurisdiction(s) to a pro forma prospectus)’. For a scholarship plan, select the document type ‘Preliminary and pro forma detailed plan disclosure – scholarship plan (adding plans(s) and/or jurisdiction(s) to a pro forma detailed plan disclosure) – scholarship plan’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary) or Preliminary Receipt for the new fund. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] FOR [add Additional Fund(s)]
PRO FORMA [Type of Prospectus] PROSPECTUS DATED [insert date optional] FOR [Insert Original Fund(s)]
Add a new fund to a combined preliminary and pro forma prospectus
When you add a new fund to a combined preliminary and pro forma prospectus, you are filing a preliminary prospectus for the new fund and re-filing the preliminary and pro forma” prospectus for the existing fund in one document. Select the new fund and existing fund originally included in the filing from the list of investment funds displayed in both the ‘Investment funds in this filing’ and ‘’Investment funds included in this submission’ sections. Select the subtype ‘Combined preliminary and pro forma, and amendment to preliminary’ and document type ‘Preliminary and pro forma, and amendment to preliminary [type of prospectus] prospectus’. For a scholarship plan, select the document type ‘Preliminary and pro forma, and amendment to preliminary detailed plan disclosure – scholarship plan’. Complete certificates for preliminary and amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary and Amendment to Preliminary) or Receipt for Preliminary and Amendment to Preliminary Prospectus. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] FOR [add Additional Fund(s)]
AMENDED AND RESTATED PRELIMINARY [Type of Prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] FOR [Insert Original Preliminary Fund(s)]
PRO FORMA [Type of Prospectus] PROSPECTUS DATED [insert date optional] FOR [Insert Original Pro Forma/Renewing Fund(s)]
Add a new fund to a final prospectus
When you add a new fund to a final prospectus, you are filing a preliminary prospectus for the new fund and a draft amended and restated final prospectus for the existing fund in one document. The prospectus document should clearly indicate which fund is filing a preliminary prospectus and which fund is filing a draft amended and restated final prospectus. At this stage, the amended and restated final prospectus is in a draft form until the prospectus is final.
The cover page of this prospectus must disclose the following:
PRELIMINARY [Type of Prospectus] PROSPECTUS FOR [Additional Fund(s)] DATED [insert date]
DRAFT AMENDED AND RESTATED [Type of prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE [Type of prospectus] PROSPECTUS DATED [insert date] FOR [insert Original Fund(s)]
Select the new fund and existing fund originally included in the filing from the list of investment funds displayed in both the ‘Investment funds in this filing’ and ‘Investment funds included in this submission’ sections. Select the subtype ‘Preliminary’ and document type ‘Preliminary [type of prospectus] prospectus (adding fund(s) and/or jurisdiction(s) to a final prospectus)’. For a scholarship plan, select the document type ‘Preliminary detailed plan disclosure – scholarship plan (adding plan(s) and/or jurisdiction(s) to a final detailed plan disclosure – scholarship plan)’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary) or Preliminary Receipt for the new fund. The filing will then proceed to the standard prospectus review process.
When the filing is cleared for final, you may file final materials. The prospectus should clearly indicate which fund is filing final and which fund is filing an amended and restated final prospectus (the word ‘draft’ is dropped in the document at this stage).
The cover page of this prospectus must disclose the following:
[Type of Prospectus] PROSPECTUS FOR [Additional Fund(s)] DATED [insert date]
AMENDED AND RESTATED [Type of prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE [Type of prospectus] PROSPECTUS DATED [insert date] FOR [insert Original Fund(s)]
Select the subtype ‘Final and amendment to final’ and document type ‘Final and amendment to final [type of prospectus] prospectus’. For a scholarship plan, select the document type ‘Final and amendment to final detailed plan disclosure – scholarship plan’. Complete certificates for ‘Final and amendment to final’ must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Final and Amendment to Final) or Receipt for Final and Amendment to Final Prospectus.
How do I add class/series to an investment fund prospectus?
To add a new class/series to an existing prospectus, you must use the ‘Maintain’ filing action. For an investment fund group filing, the new class/series must be on the Investment Fund Group profile before you are able to add the class/series on the filing. Click on How do I create/maintain the working list of classes/series for more detail.
New subtypes and document types are now available in SEDAR+ and should be used when adding class/series to an investment fund as noted below.
Add a class/series to all of the funds in a ‘Preliminary’ prospectus
When you add a new class/series to all of the funds in a preliminary prospectus, you are amending the ‘Preliminary’ prospectus. The prospectus document should clearly indicate which class/series is being added. Select the new class/series and the class/series that was originally included in the preliminary prospectus from the class/series displayed. Select the subtype ‘Amendment to preliminary’ and document type ‘Amendment to (or amended) preliminary [type of prospectus]’ or for Simplified Prospectus, select the subtype ‘Amendment to preliminary or combined preliminary and pro forma’ and document type ‘Amendment to (or amended) preliminary simplified prospectus’. Complete certificates for amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing.
The principal regulator will issue a Decision Document (Amendment to Preliminary) or Receipt for Amendment to Preliminary Prospectus. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
AMENDED AND RESTATED PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] FOR [insert original fund(s)]
Add a class/series to one of the funds in a preliminary prospectus
When you add a new class/series to one of the funds in a preliminary prospectus, you are amending the preliminary prospectus and re-filing the original preliminary prospectus in one document. The prospectus document should clearly indicate which class/series is being added. Select the new class/series and the class/series that was originally included in the preliminary prospectus from the class/series displayed. Select the subtype ‘Amendment to preliminary’ and document type ‘Amendment to preliminary [type of prospectus] prospectus’. Complete certificates for amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing.
The principal regulator will issue a Decision Document (Amendment to Preliminary) or Receipt for Amendment to Preliminary Prospectus. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
AMENDED AND RESTATED PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] FOR [insert preliminary fund(s) which the new class/series is being added] [insert all class/series including class/series being added], AMENDING AND RESTATING THE PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date]
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert original date of Preliminary] FOR [insert original preliminary funds] [insert class/series]
Add a class/series to a pro forma prospectus
When you add a new class/series to a pro forma prospectus, you are filing a preliminary prospectus for the new class/series and re-filing the pro forma prospectus for the original class/series of the renewing fund in one document. The prospectus document should clearly indicate what class/series is being added. Select the new class/series and the class/series that was originally included in the pro forma prospectus from the class/series displayed. Select the subtype ‘Combined preliminary and pro forma’ and document type ‘Preliminary and pro forma [type of prospectus] prospectus’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary) or Preliminary Receipt for the new class/series. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] FOR [insert new class/series] OF [insert renewing fund(s) which the new class/series is being added]
PRO FORMA [type of prospectus] PROSPECTUS DATED [insert original pro forma date optional] FOR [insert original class/series] OF [insert renewing fund(s)]
Add a class/series to a new fund only that is already part of the combined preliminary and pro forma prospectus
When you add a new class/series to a new fund only in a combined preliminary and pro forma prospectus, you are filing an amendment to the preliminary prospectus and re-filing the original preliminary and pro forma prospectus in one document. Select the new class/series and the class/series that was included in the original filing from the class/series displayed. Select the subtype ‘Combined preliminary and pro forma, and amendment to preliminary’ and document type ‘Preliminary and pro forma and amendment to preliminary [type of prospectus] prospectus’. Complete certificates for amendment to preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Amendment to Preliminary) or Receipt for Amendment to Preliminary Prospectus for the new class/series. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
AMENDED AND RESTATED PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] FOR [insert the preliminary fund that is adding a new class/series] [insert all class/series including class/series being added] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date]
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert original date of Preliminary] FOR [insert original preliminary funds] [insert class/series]
PRO FORMA [type of prospectus] PROSPECTUS DATED [insert original pro forma date optional] FOR [insert renewing fund(s)] [insert class/series]
Add a class/series to a renewing fund only in combined preliminary and pro forma prospectus
When you add a new class/series to a renewing fund only in a combined preliminary and pro forma prospectus, you are filing a preliminary prospectus for the new class/series and re-filing the original preliminary and pro forma prospectus in one document. Select the new class/series and the class/series that was originally included in the filing from the class/series displayed. Select the subtype ‘Combined preliminary and pro forma’ and document type ‘Preliminary and pro forma [type of prospectus] prospectus’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary) or Preliminary Receipt for the new class/series. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] FOR [insert NEW CLASS/SERIES] OF [insert renewing fund(s) which the new class/series is being added]
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert original date of Preliminary] FOR [insert original preliminary funds] [insert class/series]
PRO FORMA [type of prospectus] PROSPECTUS DATED [insert original pro forma date optional] FOR [insert renewing fund(s)] [insert class/series]
Add a class/series to both the new fund and renewing fund that are already part of the combined preliminary and pro forma prospectus
When you add a new class/series to both the new fund and the renewing fund in a combined preliminary and pro forma prospectus, you are (a) filing an amendment to the preliminary prospectus for the new class/series of the new fund, (b) filing a preliminary prospectus for the new class/series of the renewing fund, and (c) re-filing the pro forma prospectus of funds in one document. Select the new class/series and the class/series that was originally included in the filing from the class/series displayed. Select the subtype ‘Combined preliminary and pro forma, and amendment to preliminary’ and document type ‘Preliminary and pro forma, and amendment to preliminary [type of prospectus] prospectus’. Complete certificates for preliminary and for amendment to preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary and Amendment to Preliminary) or Receipt for Preliminary and Amendment to Preliminary Prospectus. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
AMENDED AND RESTATED PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] FOR [insert new fund that is adding a new class/series] [insert all class/series including class/series being added] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date]
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] FOR [insert new class/series] OF [insert renewing fund(s) which the new class/series is being added]
PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert original date of Preliminary] FOR [insert original preliminary funds] [insert class/series]
PRO FORMA [type of prospectus] PROSPECTUS DATED [insert original pro forma date optional] FOR [insert renewing fund(s)] [insert class/series]
Add a class/series to a final prospectus
When adding a new class/series to a final prospectus, you are filing an amendment to final prospectus either in the form of a slip sheet amendment or an amended and restated prospectus. Select the new class/series from the class/series displayed. Select the subtype ‘Amendment to final’ and document type ‘Amendment to (or amended) final [type of prospectus] prospectus’. Complete certificates for amendment to final must be included in the amendment to the final prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document ([amendment number] Amendment to Final) or Receipt for Amendment to Final Prospectus.
Add a class/series to a preliminary stand-alone investment fund prospectus
When you add a new class/series to a preliminary prospectus, you are amending the ‘Preliminary’ prospectus. The prospectus document should clearly indicate which class/series is being added. Select the subtype ‘Amendment to preliminary’ and document type ‘Amendment to (or amended) preliminary [type of prospectus]’. For a scholarship plan, use the document type ‘Amendment to (or amended) preliminary detailed plan disclosure – scholarship plan’. For a Simplified Prospectus, select the subtype ‘Amendment to preliminary or combined preliminary and pro forma’ and document type ‘Amendment to (or amended) preliminary simplified prospectus’. Add the new class/series to the ‘What class or series of securities are offered via prospectus?’ section. Answer “yes” to the question ‘New class or series of securities being qualified in this amendment?’ and add the new class/series to the ‘Class or series of securities that are being qualified in this amendment’ section. Applicable filing fees and system fees must be paid for this filing.
The principal regulator will issue a Decision Document (Amendment to Preliminary) or Receipt for Amendment to Preliminary Prospectus. The filing will then proceed to the standard prospectus review process.
The cover page of the new document must disclose the following:
AMENDED AND RESTATED PRELIMINARY [type of prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] FOR [insert original fund(s)]
Add a class/series to a final stand-alone investment fund prospectus
When adding a new class/series to a final prospectus, you are filing an amendment to final prospectus either in the form of a slip sheet amendment or an amended and restated prospectus. Select the subtype ‘Amendment to final’ and document type ‘Amendment to (or amended) final [type of prospectus] prospectus’. For a scholarship plan, use the document type ‘Amendment to (or amended) final detailed plan disclosure – scholarship plan’. Add the new class/series to the ‘What class or series of securities are offered via prospectus?’ section. Answer “yes” to the question ‘New class or series of securities being qualified in this amendment?’ and add the new class/series to the ‘Class or series of securities that are being qualified in this amendment’ section. Complete certificates for amendment to final must be included in the amendment to the final prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document ([amendment number] Amendment to Final) or Receipt for Amendment to Final Prospectus.
How do I add a recipient agency to an investment fund prospectus?
To add a new recipient agency to a prospectus, you must use the ‘Maintain’ filing action.
New subtypes and document types are now available in SEDAR+ and should be used when adding a new recipient agency as noted below.
Add a recipient agency to a preliminary prospectus
When you add a recipient agency to a preliminary prospectus, you are filing a preliminary prospectus with the new recipient agency and an amended and restated preliminary prospectus with the existing recipient agencies in one document. The prospectus document should clearly indicate the recipient agency in which the preliminary prospectus will be filed and the recipient agencies in which the amended and restated preliminary prospectus will be filed.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] IN [add Additional Jurisdictions] AMENDED AND RESTATED PRELIMINARY [Type of Prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] IN [Insert Original Jurisdictions]
Add the new recipient agency from the list of recipient agencies displayed. Select the subtype ‘Preliminary and amendment to preliminary’ and document type ‘Preliminary and amendment to preliminary [type of prospectus] prospectus’. For a scholarship plan, use the document type ‘Preliminary and amendment to preliminary detailed plan disclosure – scholarship plan’. Complete certificates for preliminary and amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary and Amendment to Preliminary). The filing will then proceed to the standard prospectus review process.
Add a recipient agency to a pro forma prospectus
When you add a recipient agency to a pro forma prospectus, you are filing a preliminary prospectus with the new recipient agency and re-filing the pro forma prospectus with the existing recipient agencies in one document. The prospectus document should clearly indicate the recipient agency in which the preliminary prospectus will be filed.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] IN [add Additional Jurisdictions]
PRO FORMA [Type of Prospectus] PROSPECTUS DATED [insert date optional] IN [Insert Original Jurisdictions]
Add the new recipient agency to the filing from the list of recipient agencies displayed. Select the subtype ‘Combined preliminary and pro forma’ and document type ‘Preliminary and pro forma [type of prospectus] prospectus (adding fund(s) and/or jurisdiction(s) to a pro forma prospectus)’. For a scholarship plan, select the document type ‘Preliminary and pro forma detailed plan disclosure – scholarship plan (adding plans(s) and/or jurisdiction(s) to a pro forma detailed plan disclosure) – scholarship plan’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary). The filing will then proceed to the standard prospectus review process.
Add a recipient agency to a combined preliminary and pro forma prospectus
When you add a recipient agency to a combined preliminary and pro forma prospectus, you are filing a preliminary prospectus with the new recipient agency and an amendment to the combined preliminary and pro forma prospectus with the existing recipient agencies in one document. The prospectus document should clearly indicate the recipient agency in which the preliminary prospectus will be filed.
The cover page of the new document must disclose the following:
PRELIMINARY [type of prospectus] DATED [insert date] IN [add Additional Jurisdictions]
AMENDED AND RESTATED PRELIMINARY [Type of Prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE PRELIMINARY PROSPECTUS DATED [insert date] IN [Insert Original Jurisdictions]
PRO FORMA [Type of Prospectus] PROSPECTUS DATED [insert date optional] IN [Insert Original Jurisdictions]
Add the new recipient agency to the filing from the list of recipient agencies displayed. Select the subtype ‘Combined preliminary and pro forma, and amendment to preliminary’ and document type ‘Preliminary and pro forma, and amendment to preliminary [type of prospectus] prospectus’. For a scholarship plan, select the document type ‘Preliminary and pro forma, and amendment to preliminary detailed plan disclosure – scholarship plan’. Complete certificates for preliminary and amended and restated preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary and Amendment to Preliminary). The filing will then proceed to the standard prospectus review process.
Add a recipient agency to a final prospectus
When you add a recipient agency to a final prospectus, you are filing a preliminary prospectus with the new recipient agency and a draft amended and restated final prospectus with the existing recipient agencies in one document. The prospectus document should clearly indicate the recipient agency in which the preliminary prospectus will be filed and the recipient agencies in which the draft amended and restated final prospectus will be filed. At this stage, the amended and restated final prospectus is in a draft form until the prospectus is final.
The cover page of the new document must disclose the following:
PRELIMINARY [Type of prospectus] PROSPECTUS FOR [add new jurisdictions] DATED [insert date]
DRAFT AMENDED AND RESTATED [Type of prospectus] PROSPECTUS AMENDING AND RESTATING THE [type of prospectus] PROSPECTUS DATED [insert date] FOR [Add original jurisdictions]
Add the new recipient agency to the filing from the list of recipient agencies displayed. Select the subtype ‘Preliminary’ and document type ‘Preliminary [type of prospectus] prospectus (adding fund(s) and/or jurisdiction(s) to a final prospectus)’. For a scholarship plan, select the document type ‘Preliminary detailed plan disclosure – scholarship plan (adding plan(s) and/or jurisdiction(s) to a final detailed plan disclosure – scholarship plan)’. Complete certificates for preliminary must be included in the prospectus. Applicable filing fees and system fees must be paid for this filing. The principal regulator will issue a Decision Document (Preliminary) for the new recipient agency. The filing will then proceed to the standard prospectus review process. When the filing is cleared for final, you may file final materials. The prospectus document should clearly indicate which recipient agency is receiving a final prospectus and which are receiving an amended and restated final prospectus (the word ‘draft’ is dropped in the document at this stage).
The cover page of this prospectus must disclose the following:
[Type of Prospectus] PROSPECTUS FOR [Additional Jurisdiction(s)] DATED [insert date]
AMENDED AND RESTATED [Type of prospectus] PROSPECTUS DATED [insert date] AMENDING AND RESTATING THE [Type of prospectus] PROSPECTUS DATED [insert date] FOR [insert Original Jurisdictions]
Select the subtype ‘Final and amendment to final’ and document type ‘Final and amendment to final [type of prospectus] prospectus’. For a scholarship plan, select the document type ‘Final and amendment to final detailed plan disclosure – scholarship plan’. Complete certificates for final and amendment to final must be included in the prospectus. The principal regulator will issue a Decision Document (Final and Amendment to Final).
When should I select ‘Yes’ to the question ‘Are you combining prospectuses?’ for Combined preliminary and pro forma’ and ‘Pro forma’ subtypes?
If you are filing a prospectus that regroups investment funds from other prospectuses as part of a consolidation of prospectuses, you must answer ‘Yes’ to the question ‘Are you combining prospectuses?’
Lapse date
When did the 24 month prospectus lapse date rule take effect?
The new 24 month lapse date took effect on March 3, 2025 (the “Effective Date”) for final prospectuses of investment funds in continuous distribution that are dated and receipted on or after the Effective Date. All final prospectuses for investment funds in continuous distribution that are dated and issued a receipt before the Effective Date will be subject to a lapse date of 12 months.
What is the purpose of filing Year 2 Final fund facts and/or Final ETF facts?
The filing of a Final fund facts or Final ETF facts without a prospectus between 11 and 13 months after the date of the most recently filed prospectus (Year 2 Fund Facts/ETF Facts) is a requirement for the 24 month lapse date for an investment fund in continuous distribution. The Year 2 Fund Facts/ETF Facts must be filed regardless of whether there is a material change, or no material change to the document.
What are material changes to the Final fund facts or Final ETF facts?
The definition of “material change” in NI 81-106 remains unchanged. Please refer to the list of material changes in NI 81-106.
What are not material changes to the Final fund facts or Final ETF facts?
For any changes that are not listed in s.5A.6 of 41-101CP or s.4.1.6 of 81- 101CP, and are also not material changes, filers are encouraged to consult with CSA staff prior to filing a Year 2 Fund Facts /ETF Facts, if applicable.
When should I file the year 2 Final fund facts and/or Final ETF facts?
The Year 2 Fund Facts/ETF Facts must be filed no earlier than 11 months and no later than 13 months after the date of the current prospectus. Please see the chart below.
If the Year 2 Fund Facts/ETF Facts is filed between 11 month and 13 months after the date of the current prospectus, the current prospectus will have a 24-month lapse date.
Example:
- Date of the final prospectus: March 3, 2025
- Lapse date: March 3, 2027
- Year 2 fund facts/ETFS must be filed between February 3, 2026, and April 3, 2026
Lapse Date Extension Timeline in Months
What happens if I file the Year 2 Final fund facts and/or Final ETF facts outside of the 11th and 13th month mark?
If the Final fund facts or Final ETF facts are filed before the 11th month from the date of the current prospectus, the filing will be rejected by the regulators. You are responsible for requesting for a fee refund, which will be processed according to the regulators’ standard refund procedures. Conversely, if the Final fund facts or Final ETF facts are filed after the 13th month from the date of the current prospectus, the prospectus will have lapsed, necessitating the filing of a new preliminary prospectus.
What category of investment funds can file year 2 Final fund facts or Final ETF facts?
The following categories of investment fund can file Year 2 Final fund facts and/or Final ETF facts:
- Conventional Mutual Fund
- Hybrid
- Alternative Mutual Fund
- Alternative Hybrid
- Exchange Traded Funds (ETF) and
- Alternative ETF.
The following categories of investment fund are not currently filing fund facts/ETF facts and will not be filing Year 2 Final Fund Facts/ETF Facts:
- Non-Redeemable Investment Fund (NRIF)
- Flow Through LP
- Split Share Corp.
- Scholarship Plan
- Labour Sponsored or Venture Capital Fund (NI 81-106)
- Development Capital Investment Fund (Québec only)
- Other categories
All active reporting investment fund issuers must update their category of investment fund information in their SEDAR+ profile before the Effective Date.
Will the Year 2 Fund Facts/ETF Facts be filed under the same SEDAR+ filing number as the prospectus?
Yes, Year 2 Fund Facts/ETF Facts must be filed under the same SEDAR+ filing number as the final prospectus.
What subtype and document type should I use if there is no material change to the Year 2 Fund Facts or Final ETF facts for all the funds in the prospectus?
The subtype “Final” and document type “Final fund facts” and/or “Final ETF facts” must be used when there is no material change to the year 2 final fund facts and/or final ETF facts for all the funds in the prospectus.
The PR will make the documents public.
What subtype should I use if there is a material change to the Year 2 Final Fund facts or ETF Facts for all the funds in the prospectus?
The subtype “Amendment to final” and document type “Final fund facts” and/or “Final ETF facts” must be used when there is material change to the year 2 final fund facts and/or final ETF facts for all the funds in the prospectus.
The documents will be made public when the PR issues the receipt for the amendment to final.
How do I file the year 2 Final fund facts or Final ETF Facts if there is a material change to these documents for a subset of funds in the prospectus?
If there is a material change to the Final Fund Facts or Final ETF Facts for some funds in the prospectus and the rest of the funds do not have material change, note the following:
Documents
- Fund facts or ETF facts documents
Prepare separate fund facts or ETF facts PDF documents, one for funds with material changes and one for funds without material changes
Important: Ensure the document names clearly distinguish between:
- Documents with “material change”.
- Documents with “no material change”
- Amendment to the prospectus document
Since there are material changes to the final fund facts and final ETF facts, you will also need to file an amended prospectus. The heading of the amendment to the prospectus and the certificate page should only list the funds that has material changes to its Year 2 Fund Facts or ETF Facts.
SEDAR+ filing procedure
- Maintain the prospectus filing and make changes to the ‘Sub-type and documents’section
- Select the subtype “Amendment to final”
- Answer “Yes” to the question, “Are you filing ‘Final fund facts’ or ‘Final ETF facts’ to continue the prospectus for 12 more months?”
- Select all the funds that will be continued for another 12 months under “Investment funds included in the submission’
- Upload documents except for the ‘Confirmation re prospectus amendment material’, which will be submitted separately.
- Select “Add new” document grouping
- Upload the amendment to the prospectus document using the document type “Amendment to (or amended) final [ ] prospectus.
- Upload the fund facts or ETF facts document with Material Change using the document type “Final fund facts” or “Final ETF facts”Under the same document type, upload next, the fund facts or ETF facts document with NO Material Change. Please use the multiple upload functionality as shown below.
- Upload other documents, as required
- Submit
- Upload the ‘Confirmation re prospectus amendment material’ under a separate submission, selecting only the funds that are being amended as noted on the heading of the amended document and on the certificate.
- When all required information is provided, click submit.
When there is material change to the Year 2 Fund Facts/ETF Facts for a subset of funds in the prospectus, will the date be the same for the fund facts or ETF facts that have material change, and those with no material change?
Year 2 Fund Facts/ETF Facts that do not include a material change should be dated within 3 business days of the filing while the Year 2 Fund Facts/ETF Facts that include a material change should be dated the same date as the certificate contained in the related amended prospectus. It could be the same date, or it could be a different date.
Will the regulators issue a receipt for year 2 Final fund facts/ETF facts?
A receipt for the amended prospectus will be issued for the funds where there is material change to its Year 2 Fund Facts/ETF Facts that is filed under the subtype ‘Amendment to final’.
When the Year 2 Fund Facts/ETF Facts have both no material changes (filed under the ‘Final’ subtype) and material change (filed under ‘Amendment to final’ subtype), the receipt will only be issued for the funds with material changes which is clearly noted on the heading and certificate page of the amendment to the final [] prospectus.
What are the document types that will trigger fees when filing Year 2 Fund Facts / ETF facts?
The following documents will trigger a fee calculation in SEDAR+:
- Simplified prospectus
- Final fund facts – English
- Final fund facts – French
- Long form prospectus
- Final ETF facts – English
- Final ETF facts – French
If I choose to upload multiple fund facts or ETF facts documents in the same submission, will I be charged duplicate fees?
No, you can upload more than one PDF under each of the preliminary, pro forma or final fund facts or ETF facts document types without incurring duplicate fees. You can drag and drop or browse files to upload in the submission. Each PDF uploaded together under one of these document types will be assigned a single grouping ID. Please see “What is a document Grouping ID and why is it used?” for additional information.
What is a document Grouping ID and why is it used?
When adding documents to a filing submission, you may need to provide additional attributes (e.g. document title, name of the qualified person, effective date of the document, etc.) depending on the type of document uploaded. If a document requires additional attributes or if it is a document that has a fee, the system will generate a unique, alphanumeric Grouping ID.
The purpose of a document Grouping ID is to prevent the recalculation of filing fees when new documents are uploaded and to support the pre-population of document attributes for like-documents on subsequent submissions within the same filing subtype.
You should look up and use the document Grouping ID in the following scenarios:
- Uploading a corrected version of the same document
- Uploading the same document in a different language
- Correct or update document or fee attributes
Please note that the preliminary, pro forma or final fund facts or ETF facts document types allow multiple PDFs to be uploaded together and be assigned a single grouping ID.
How do I find a Grouping ID?
The Grouping ID for a document can be found on the ‘Submitted documents’ tab on the filing.
What happens to a draft filing when an investment fund is added or removed from the group?
If investment funds are added to an investment fund group while a filing is being completed or when the filing has been saved as ‘draft’ and the user returns to complete the filing later, the list of funds available for selection includes the newly added fund. The new fund can be selected and added to the filing.
If investment funds are removed from the investment fund group profile while the filing is being completed or when the filing has been saved as ‘draft’ and the user returns to complete the filing later, the user will need to uncheck the funds that have been removed from the investment fund group, from the ‘Investment funds included in this filing’, if those funds are no longer part of the filing.
Upon submission of the filing, the system will validate that all selected funds are still valid and exist in the investment fund group profile.
How do I file separate fund facts or ETF facts for each fund in a filing?
When creating a prospectus filing (preliminary, pro forma, or combined preliminary and pro forma)
- In the ‘Subtype and documents’ section, select all the funds under the ‘Investment funds included in the submission’.
- Upload a document (a letter explaining that separate fund facts or ETF facts are being filed) using the fund facts (if simplified prospectus) or ETF facts (if long form prospectus) document type. This is to ensure that fees are calculated correctly for all funds in the submission.
- When all required information is provided, click submit.
- To submit the fund facts or ETF facts for the first fund, maintain the filing.
- Make changes to the ‘Subtype and documents’ section. Select only the fund that the fund facts or ETF facts pertains to.
- Upload the fund facts or ETF facts document for the selected fund.
- When all required information is provided, click submit.
- Repeat steps 5 to 7 to submit the fund facts or ETF facts for the next fund.
When maintaining a filing for year 1 (amendment to final or final submissions)
- Maintain the filing.
- Make changes to the ‘Subtype and documents’ section.
- In the ‘Subtype and documents’ section, select all applicable funds under the ‘Investment funds included in the submission’. For amendments, select only the funds that are being amended. For final, select all the funds that are filing final.
- Upload a document (a letter explaining that separate fund facts or ETF facts are being filed) using the fund facts (if simplified prospectus) or ETF facts (if long form prospectus) document type. This is to ensure that fees are calculated correctly for all selected funds.
- When all required information is provided, click submit.
- To submit the fund facts or ETF facts for the first fund, maintain the filing.
- Make changes to the ‘Subtype and documents’ section. Select only the fund that the fund facts or ETF facts pertains to.
- Upload the fund facts or ETF facts document for the selected fund.
- When all required information is provided, click submit.
- Repeat steps 7 to 9 to submit the fund facts or ETF facts for the next fund.
When maintaining a filing for year 2 submissions
- Maintain the filing.
- Make changes to the ‘Subtype and documents’ section.
- In the ‘Subtype and documents’ section, select all applicable funds under the ‘Investment funds included in the submission’. For both the subtype Final and Amendment to final, select all the funds that are continuing for another 12 months.
- Upload a document (a letter explaining that separate fund facts or ETF facts are being filed) using the fund facts (if simplified prospectus) or ETF facts (if long form prospectus) document type. This is to ensure that fees are calculated correctly for all selected funds.
- When all required information is provided, click submit.
- To submit the fund facts or ETF facts for the first fund, maintain the filing.
- Make changes to the ‘Subtype and documents’ section. Select only the fund that the fund facts or ETF facts pertains to.
- Upload the fund facts or ETF facts document for the selected fund.
- When all required information is provided, click submit.
- Repeat steps 7 to 9 to submit the fund facts or ETF facts for the next fund.
Can I add a fund, class/series or recipient agency to an investment fund prospectus after the prospectus has been continued for an additional 12 months?
Yes, the process is the same as described under these FAQs,
- How do I add a fund to an investment fund prospectus?
- How do I add class/series to an investment fund prospectus?
- How do I add a recipient agency to an investment fund prospectus?
When filing under the Combined Preliminary and Pro Forma subtype, how should I file the preliminary and pro forma fund facts or ETF facts?
The preliminary and pro forma fund facts or ETF facts should be filed in the same submission. If this is not done, the fees may not calculate correctly.
How do I file a ‘Certificate / notice(s) re proceeds of distribution’ in SEDAR+?
If you must file a ‘Certificate / notice(s) re proceeds of distribution’ (the Certificate), as required by some jurisdictions, only one document must be prepared and filed, instead of separate documents. The document will include information for each of the jurisdictions requiring the filing of the Certificate. Filing only the one document will avoid the need to enter the same fee attribute information for each issuer per document as well as to prevent SEDAR+ from charging duplicate fees.
Investment funds in continuous distribution will require the filing of two Certificates in the same filing. The first Certificate (covering the distribution period from the previous year 2 Final fund facts/ETF facts up to the current final prospectus) should be filed under the ‘Final’ sub-type at the time the final renewal prospectus is filed, under the same filing number as the renewal prospectus. The second Certificate (covering the distribution period from the previous final prospectus up to the current year 2 Final fund facts/ETF facts) should be filed under either the ‘Final’ or ‘Amendment to final’ sub-type at the time the final fund facts/ETF facts are filed to continue the distribution for an additional 12 months. If the prospectus is not renewed, then the document should be filed under the last prospectus filing. Filers will be required to manually input the proceeds values for each jurisdiction for each fund on the filing. It is recommended to file the Certificate as a separate submission to the final prospectus or final fund facts/ETF facts materials to allow time for the manual entry and not affect the filing deadline.
If the fund ceased to be a reporting issuer, the document should be filed under the last final prospectus filing. In this case, you will have to maintain the fund profile and change ‘Reporting issuer’ to ‘Yes’ or ‘Pending’ during the filing.
Is a prospectus certificate required when filing Year 2Fund Facts or ETF Facts under the subtype Final (no material change)?
No, a prospectus certificate is not required when filing Year 2 Fund Facts/ETF Facts under the subtype Final.
Do I need to file a blacklined version of the Year 2 Fund Facts or ETF Facts with no material changes?
Yes, a blacklined version of the Year 2Fund Facts/ETF Facts is required to be filed.
How do I search for Year 2Fund Facts/ETF Facts in SEDAR+?
Year 2 Fund Facts/ETF Facts are filed under the document type “Final fund facts” or “Final ETF facts”. There is no distinction when searching for year 2 or for year 1 for these documents in SEDAR+.
Can funds renew their prospectus every 12 months instead of every 24 months?
Funds may choose to renew their prospectus every 12 months, which would be considered an early renewal. Since the year 2 fund facts or ETF facts must be filed between 11 and 13 months after the date of the previous prospectus, filers must ensure that the final prospectus receipt is issued no later than the end of the 13th month. Otherwise, the prospectus will lapse, and a preliminary prospectus will need to be filed.
How do I file the fund facts or ETF facts documents for funds that were granted relief to use a different type of prospectus?
ETFs granted relief to use a simplified prospectus instead of long form prospectus and only filing an ETF facts document, or conventional mutual funds granted relief to use a long form prospectus instead of simplified prospectus and only filing a fund facts document, must upload the ETF facts or the fund facts under both the ‘ETF Facts’ and ‘Fund Facts’ document types (Preliminary, Pro Forma, Final, Amended, as applicable). This ensures that proper fees are calculated. Only the document required to be made public will have its access changed to “Public”.
Prospectus life cycle table
These tables give you a snapshot of the life cycle of a prospectus in SEDAR+. The scenarios within the 2-year life of a prospectus are not limited to what is listed in the table.
Linked notes
What is the document type to choose for a pricing supplement (specified derivative) for linked notes?
A prospectus supplement (specified derivatives) for linked notes must be filed under the Shelf Prospectus filing subtype ‘Prospectus supplement’ and the document type to select is ‘Pricing supplement (specified derivative)’. The document access for this document type and other documents related to linked notes will be auto-public in SEDAR+.
What is the document type to choose for a pre-clearance prospectus supplement for linked notes?
A pre-clearance prospectus supplement for linked notes must be filed under the Shelf prospectus filing subtype ‘Prospectus supplement’ and the document type to select is ‘Novel (per NI 44-102) pricing supplement’.
How do I file a corrected pricing supplement (specified derivative) for linked notes?
To correct a previously filed ‘Prospectus supplement (specified derivatives)’ for linked notes, use the ‘Maintain’ filing action and go to section ‘Subtype and documents’. Under this section, you must select the filing subtype ‘Prospectus supplement’ and the document type ‘Pricing supplement (specified derivative)’. You will need to ‘Search’ for the existing Grouping ID to prevent recalculation and payment of filing fees. Once the existing Grouping ID has been retrieved, you can then upload the new version of the document.
Certificate / notice(s) re proceeds of distribution
How do I file a ‘Certificate / notice(s) re proceeds of distribution’ in SEDAR+?
If you must file a ‘Certificate / notice(s) re proceeds of distribution’ (the Certificate), as required by some jurisdictions, only one document must be prepared and filed, instead of separate documents. The document should be filed at the time the final renewal prospectus is filed, under the same filing number as the renewal prospectus. If the prospectus is not renewed, then the document should be filed under the last prospectus filing. The document will include information for each of the jurisdictions requiring the filing of the Certificate. Filing only the one document will avoid the need to enter the same fee attribute information for each issuer per document as well as to prevent SEDAR+ from charging duplicate fees. Filers will be required to manually input the proceeds values for each jurisdiction for each fund on the filing. It is recommended to file the Certificate as a separate submission to the final prospectus materials to allow time for the manual entry and not affect the filing deadline.
If the fund ceased to be a reporting issuer, the document should be filed under the last final prospectus filing. In this case, you will have to maintain the fund profile and change ‘Reporting issuer’ to ‘Yes’ or ‘Pending’ during the filing.
How do I file a ‘Certificate / notice(s) re proceeds of distribution’ in SEDAR+ for a medium term notes program distribution in Québec?
If you must file a report prescribed by section 98.1. of the Québec Securities Regulation, the report must be filed under the filing subtype ‘Prospectus supplement’ of the ‘Shelf Prospectus (NI 44-102)’ filing type and the document to choose is ‘Certificate / notice(s) re proceeds of distribution (MTN – QC sec. 98.1 Reg.)’.
When uploading a Certificate / notice(s) re proceeds of distribution, how do I enter the fee attribute information for an issuer where the gross or net proceeds value is negative?
You should enter “0”.
WKSI
How do I file a shelf prospectus, that is relying on an exemption from certain prospectus requirements, for a well-known seasoned issuer (WKSI)?
When filing a shelf prospectus relying on the WKSI exemption, preliminary documents should be filed before final documents. The letter required to be filed in place of the preliminary shelf prospectus must be filed under the document type ‘Preliminary short form prospectus’ and not the ‘Cover letter’ document type. This letter and any technical or oil and gas reports must be filed under the ‘Preliminary’ subtype. Otherwise, the fees owing will not be calculated correctly by SEDAR+. All other documents required must be filed in another submission, under the ‘Final’ subtype.
What should be in the WKSI filing letter?
Please refer to the blanket orders that each jurisdiction adopted on January 4, 2022.
What documents should be filed with the WKSI filing letter?
Only the document types ‘Technical reports (NI 43-101)’ and ‘Oil and gas reports’ must be filed under the preliminary subtype. All other documents are to be filed under the final subtype.
What documents are filed with the final WKSI prospectus?
Any documents typically filed with a final short form prospectus (i.e. NP 11-202, s.7.3(4) confirmation letter, if required, legal consents, auditor consents, non-issuer submission to jurisdiction forms, material contracts etc.)
Unlike all other shelf prospectuses, the PIFs are required to be filed with the final prospectus.
What will the access level of the WKSI letter filed under ‘Preliminary Short Form Prospectus’ be?
The WKSI filing letter will be made public after the issuance of final receipt.
Short form prospectus
Why are the shelf or short form prospectus filings types not available for selection?
For shelf or short form prospectus filing types to be available for selection, the ‘Eligible for short form’ field must be ‘Yes’ on the profile. For more information about the ‘Short-form eligible’ field, refer to How do I change the ‘Short-form eligible’ field on my profile?
How do I change the ‘Short-form eligible’ field on my profile?
The ‘Short-form eligible’ field on a company or investment fund profile is updated automatically to ‘Yes’ when a NI 44-101 Notice of Intent to Qualify is filed and is updated automatically to ‘No’ when a NI 44-101 Withdrawal Notice is filed.
CPC prospectus
Where will all comment and response letters between the TSX-V and the CPC be filed?
Comment letters from the TSX-V will be filed on the TSX-V’s filing portal and will be emailed to the securities regulatory authorities. Response letters from the issuers must be filed on both SEDAR+ and the TSX-V’s filing portal.
Fee attributes
How do I answer the fee attribute “Is the distribution value equal to or less than $1 million?” if the distribution value is unknown, for example with an open-ended fund?
You should answer “no”.
How do I answer the fee attribute “Number of selling security holders” if the number is unknown or if the selling security holders do not end up distributing any securities under the prospectus?
If one of the types of distribution selected is “Secondary offering”, you must indicate at least one selling security holder when responding to this fee attribute. Additional fees are required in Alberta, when a secondary offering is contemplated, even if selling security holders do not end up distributing any securities.
Where can I find information about the lapse date changes for final prospectuses of investment funds in continuous distribution?
Read: 2-YEAR LAPSE DATE
Last updated on: July 24, 2025